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Homeowners Organizational Tools for Success

woman working on a tablet next to colleague late at night in a modern office loftOwning a rental property can be a very rewarding investment; however, without utilizing organizational tools to help with communication and time management it can be a stressful situation for any owner. Working with a credible property management team like Real Property Management Investment Solutions is a great first step to staying organized, but there are additional steps that can be taken to help you sit back and relax as you reap the benefits of investing in rental property.


Owners will typically feel out of the loop if they do not have an established mode of communication with their property management team or residents which may have you questioning what you could be doing differently to make your property successful, or curious what your residents may be wanting more or less of. This issue is easily resolved after you select a primary mode of communication and let your property management team and residents know. Consider choosing from the following options:

  • Email
  • Text messaging
  • Phone Calls
  • Messaging Apps

Once you’ve selected a primary form of communication you will now have the confidence that you are well informed on your property and also in knowing that you have the infrastructure in place to reach out and make changes if you feel you need to. Establishing an avenue of communication at the beginning of your investment property journey helps form good habits, and stay organized over the course of your journey.

Establishing a primary communication method additionally helps you avoid missing necessary phone calls, or emails, only to have this result in a frustrating scenario for you or your residents. Avoid the mess that poor communication brings and keep ahead of the game with the following tips.

Time management

One of the most vital parts of remaining organized throughout your investment property journey is time management. Management tasks and repair needs can rapidly heap up, so using your property management team to respond to these needs in a timely manner is the best way to satisfy your residents and not fall behind.

While you may not be physically repairing the leaky sink, or taking care of screening your residents, it still depends on you to ensure all systems are in place to respond to these needs. Begin every morning with customer service at the forefront of your thoughts, consider what is a need for your residents, or what your property management team needs from you to best respond to your resident’s needs and organize your daily planner according to those priorities. It is possible to get everything that needs to be done accomplished if you have good time management tools.

Utilize Technology

We live in the age of technology, and with that, there is an app, or organizational software, for everything. One of the best ways to stay organized is by having all of your notes, dates, passwords, and reminders in the same area.  This could be your Gmail or Outlook calendar, or maybe a separate planning app for smartphones and tablets. Take the time to search out a software you prefer so that you’ll begin centralizing your to-do lists. Some of the top free apps and software for staying organized include:

  • DayforceHCM
  • Google Calendar
  • Wunderlist
  • Harvest
  • PocketLifeCalendar
  • Planner Pro
  • And more!

While you may not need a software that tracks your every moment, it is helpful to utilize software that lets you add meetings and reminders, make notes, and store important info. Don’t let management and daily tasks overwhelm you. Work with Real Property Management Investment Solutions and find success by taking advantage of the free organizational tools at your fingertips.

If you are interested in having your property managed by Real Property Management Investment Solutions, have more questions, or just want to speak to one of our team members, then contact us online or call us directly at 616-419-8880 today!

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